RULES & REGULATIONS

II. Advisory Committee

An Institution Programme Implementation Unit (IPIU) consisting of Principal, Head of Departments/Senior Faculty and Manager shall be formed for the effective implementation of the programmes; Principal shall be the President of the Committee. The president shall nominate a senior faculty not below the rank of Lecturer as Manager. The advisory Committee shall consist of a minimum 5 members. The Advisory Committee shall meet periodically (at least once in a month) and review the progress of the schemes being implemented by the Sub-Centre and take appropriate action for the effectiveness of the programme. The duties and responsibilities of the office bearers of the Sub-Centre are given below.

III. Duties and Responsibilities of the President

a) He shall appoint the Manager, Course Co-ordinator and supporting staff of the sub-
   centre with the prior approval of the Centre.

b) He shall co-ordinate all activities of the Sub-centre.

c) He shall correspond with the Director, of the Centre for Continuing Education, Kerala in
   all matter regarding the Sub-centre.

d) He shall prepare the prospectus for the courses, give notification in dailies and admit
   candidates for the various programmes conducted at the Sub-Centre.

e) He shall be responsible for the implementation of the rules and regulations issued by
   the Executive Committee or the Director, Centre for Continuing Education-Kerala from
   time to time for the effective functioning of the Sub-centres.

f) The President shall verify the accounts daily. He shall be responsible for the proper
   maintenance of Cash book and other registers.

IV. Duties and Responsibilities of Manager

a) The manager shall prepare the project report of courses to be started in the Sub-
   centre in consultation with the President.

b) He shall initiate and Co-ordinate all activities connected with the courses such as title,
   intake, duration fees etc. in consultation with Advisory Committee.

c) He shall prepare all papers required for notification, calling for application, scrutiny for
   application, interview, selection etc., in consultation with the President.

d) He shall arrange the Guest faculty, infrastructure facilities and other teaching aids in
   consultation with the President.

e) The Manager shall be responsible for the maintenance of accounts, registers etc. and
   submit them for verification daily to the President.

f) The terms of the Manager shall be two years.

V. Duties and Responsibilities of Course Co-ordinator

a) Preparation of syllabus and co-ordinate the conduct of regular classes and training of
   the concerned course/programme.

b) Maintenance of attendance registers of staff and trainees, conduct tests etc.

c) The term of the course coordinator shall be till the end of that particular course for
   which he/she is the coordinator.

VI. Duties and Responsibilities of Ministerial Staff/ Supporting Staff

a) Assist the Manager, President in issuing the application forms, scrutiny, collection of
   fees etc.

b) Remit the savings to the Bank account of the Continuing Education Cell, withdrawal of
   money from Bank, maintenance of registers of Continuing Education Cell, Cash book
   etc.

VII. Remuneration to Staff

a) The remuneration to the President (Principal) will commensurate with the work, the
   number of courses conducted and income generated and will be fixed by the Centre.

b) The remuneration to the Manager will also commensurate with the work, the number of
   courses conducted and the income generated and will be fixed by the Centre.

c) The remuneration to the course Coordinator will also commensurate with the work, the
   number of courses conducted and the income generated and will be fixed by the
   Centre.

d) The remuneration for Ministerial staff will also commensurate with the work, the
   number of courses conducted and the income generated and will be fixed by the
   Centre.

VIII. Financial Policy

The Continuing Education Sub-centre shall generate revenue by conducting Education courses, Testing and Consultancy Services and providing services as maintenance and repair of equipments etc. This policy aims at the proper use of the generated revenue for the overall development of the institution.

a) Sources of revenue:

   Course fee
   Application and Admission fee
   Job works
   Testing & Consultancy
   Equipment Repair Centre.

b) Expenses:

   Salary
   Operational Expenses
   Equipment, Apparatus
   Students & Staff welfare
   Institutional Development
   Repair and Maintenance
   Environmental Development
   Contribution for WID activities
   Support for Staff Development Activities.

c) Account:

   The Revenue generated can be deposited in bank accounts with Naationalised Bank or
   Treasury saving Bank Account.

d) Method of expenditure:

   Expenditure is met by withdrawals from the Bank Account through cheques.

e) Operation of Account:

The account is in the name of Continuing Education Sub-centre and operated jointly by the President (Principal) and Continuing Education manager.

f) Routine Expenditure:

The expenditure towards running of the Continuing Education Programme will be incurred as per the guide lines issued. The course fee, remuneration to faculty, Instructional material costs etc. will be decided by the Advisory Committee (Institution Programme Implementation Unit)

g) Profit:

The total income from a course minus the expenses towards running of the course will be the profit. The items, which constitute Income and Expenditure will be decided by the Centre. From this 25% of profit is to be remitted in “Departmental Development Funds” operated at State level by Continuing Education Centre. This will be utilized for the development activities of various institutions. This amount should be remitted to the Director, Centre for Continuing Education-Kerala, at the end of the financial year. The balance available under this scheme can be utilized for the overall institutional Development activities as per the following guide lines.

Allocation of funds: The profit generated shall be allocated and utilized in the following manner. The allocation for each year shall be made at the beginning of the financial year (April)

Contribution to Department	25%
Development Fund
Reserve	10%
Students Welfare	15%
Staff Welfare	10%
Infrastructure Development	20%
Women in Development	5%
Environment	2%
Repair & Maintenance	10%
Contingencies	3%

I.P.I.U. Will have the discretion to alter the above suggestions to meet the local requirements.

While allotting the funds top priority will be given to the following areas.

1) Students welfare
2) Staff welfare
3) Infrastructure development of institution
4) Repair and Maintenance

While allotting funds for each activity, the following aspects will be considered.

   * No. of beneficiaries
   * Short term and long term gains
   * Fair distribution to all sections

Institution Project Implementation Unit reserves the right to accept, reject, modify or make suggestions for a proposal received by it. In all the cases the above criteria will be followed.

h) Accounting System

Double entry cash book system shall be followed for accounting. Separate cash book is maintained and principal will verify the cash book every day.

i) Cash in hand

The Continuing Education Manager is entitled to keep a cash of Rs.1000/- in the Sub-centre to meet any contingent expenses. CE Manager can incur expenditure up to Rs.5000/- with the permission from the President (Principal). All expenses above Rs.5000/- should get prior approval from the I.P.I.U. All expenditure above 1 lakhs prior approval should be obtained from the Director, Centre for Continuing Education – Kerala/ Director of Technical Education/ Director of Collegiate Education. For expenditure above 5 lakhs prior approval should be obtained from the Executive Committee of Centre of Continuing Education. Govt. rules and regulations are to be observed for procuring stores. The account are subjected to Audit.